Bookkeeper Office Manager

  • Pittsburgh, PA
  • Direct Hire
  • Job ID: PA84-2700443

Our client is growing and has us recruiting for an organized and driven Bookkeeper - Office Manager to join our team that provides integrated wealth management for two Family Offices.  The position will work closely with other team members and handle day-to-day office administrative functions, data aggregation and bookkeeping.  We are looking for a passionate individual to join our organization and contribute to our efficiency and effectiveness by executing daily tasks with a strong attention to detail and a focus on process improvement and innovation

Key Accountabilities

Office Administration

Handle day-to day office functions including; processing of incoming and outgoing mail; supply requests and office purchasing

Coordinate office vendors including cleaning services, shredding services, and utilities

Prepare KYC, banking and transaction forms as assigned

Data Aggregation

Maintain and improve office electronic filing procedures and document management


Maintain accounting records for our offices and select family client entities

Manage the accounts payable process, including processing invoices and payments and following up with vendors as needed

Assist with Account Receivable process

Perform bank reconciliations

Assist with operating budget creation and monitor variances

Perform treasury functions including cash balance management

Client Support

Assist with client bill-pay procedures and ad-hoc family client requests

Coordinate with office team members and family clients to execute documents and obtain signatures, as needed

 Required Skills

A bachelor’s degree in accounting or finance is preferred

1-5 years accounting, bookkeeping or accounts payable experience is required

Experience in vendor management or administrative office support is a plus

Comfortable with technology in general and able to work effectively in a paperless office environment

Ability to learn and implement new technologies quickly and efficiently

Proficient with Microsoft Office products, specifically Excel, Word, Power Point, and SharePoint

Experience with general ledger software; QuickBooks and Adobe Professional a plus

Ability to plan, organize and prioritize many tasks and responsibilities while maintaining a positive attitude

Capable of multi-tasking with family and team members

Effective time management skills

Strong written and verbal communication skills with family and team members

Ability to handle issues quickly and promptly

Works well independently or in team situation. 

Self-motivated, pleasant, and detail oriented, with minimal supervision required.

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